Participatory Evaluation

Timeline

Timeline is a participatory activity where participants reconstruct and analyze significant events related to a topic, organizing them chronologically in a visual representation. This activity fosters collective reflection, helps to understand the context, and promotes the exchange of perspectives by identifying key milestones from different viewpoints. The process is both analytical and creative, adaptable for purposes such as planning, evaluation, or knowledge generation. Participants contribute events or milestones by writing them directly on a timeline drawn on large paper, a whiteboard, or a digital space. Depending on the purpose, positive, negative, or neutral events can be visually coded, sparking enriching debates.

Preparation:

Set up the activity and timeline (5-10 minutes):
  • Define the purpose and topic of the timeline. Example: “Analyze the key milestones in the evolution of our project over the past five years.”
  • Draw a chronological baseline on paper, a whiteboard, or a virtual platform, leaving space for events and comments.

Step-by-step instructions

Contribution of events (15-20 minutes):
  • Participants add key events or milestones to the timeline, either directly or using sticky notes or cards.
  • Events can be categorized: positives (above the line), negatives (below the line), or neutral.
Collective analysis (20-30 minutes):
  • Facilitate a discussion about the events added. Ask:
    • What patterns can be observed?
    • Which events had the most significant impact?
    • What insights emerge from this analysis?
  • If there are disagreements about an event, mark it with a question or note the different perspectives for further exploration.
Reflection and closure (10-15 minutes):
  • Summarize the key insights and areas requiring further exploration.
  • If appropriate, leave the timeline open for future additions.
Duration
30 to 90 minutes, depending on the depth of the analysis and the complexity of the topic.
Participants
From 5 to 25 participants, to ensure a smooth and productive dynamic.
Timeline

Materials

Continuous paper or a large whiteboard.
Markers or pens in different colors.
Sticky notes or cards to facilitate organization.
(Optional) Images or cutouts to visually enrich the timeline.
Digital tools

Platforms

For virtual sessions or collaborative documentation.

Practical recommendations

Encourage creativity

Invite participants to use colors, drawings, or symbols to visually enrich the timeline.

Promote inclusion

Ensure all perspectives are considered and respected.

Adapt as needed

The timeline can be more detailed or summarized depending on the available time and group needs.

Document the process

Take photos or save screenshots of the timeline for future reference or to share with those who couldn't attend.