Preparation
01 · Define the purpose
02 · Generate an initial list
03 · Prepare tools
- Boards, templates, or matrices to organize the features.
- Markers, sticky notes, or digital resources for an online version.
Step-by-step instructions
1
Introduction to the purpose
- Explain the objective: to identify key features and establish clear priorities for implementation.
- Define the criteria for prioritization, such as:
- Impact: How important is this feature for users or the project?
- Feasibility: How easy is it to implement with the available resources?
- Urgency: How soon is this feature needed?
2
Presentation of features
- Present the initial list of features or invite participants to suggest new ideas.
- Clarify the scope of each feature and its relevance within the project.
3
Individual or group evaluation
- Each participant evaluates the features based on the established criteria.
- Use tools like matrices (impact vs. feasibility) or voting systems (e.g., sticky dots, colored tokens) to gather group preferences.
4
Discussion and consensus
- Facilitate a group dialogue on the most voted or highlighted features.
- Invite participants to justify their choices and reflect on the order of implementation.
- Adjust the priorities based on the group consensus.
5
Building the prioritized list
- Organize the features into a final list, highlighting:
- High priority: Implement immediately.
- Medium priority: Important but not urgent.
- Low priority: Consider for the long term or if resources allow.
6
Closure and future planning
- Summarize the decisions made and document the prioritized list.
- Define next steps, such as assigning responsibilities or setting timelines for implementation.
Materials
Large paper, whiteboards, or printed matrices.
Markers, sticky notes, or tokens for voting.
Digital tools
Practical recommendations
Clear criteria
Ensure that participants understand the criteria for evaluating functionalities.
Documentation
Record the final priorities and justifications for future reference.
Active facilitation
Mediate discussions to ensure all viewpoints are considered.
Iteration
Review and adjust priorities as project needs or available resources change.
